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Finance Assistant

Organization: GLI
Application Deadline:
Posted: 11/16/2017

POSITION DESCRIPTION

 

JOB TITLE:         Finance Assistant

 

FLSA STATUS:   Non-exempt                                                         EEO CODE:  05       

 

JOB GRADE:       7                                                                           JOB CODE: 

 

REPORTS TO:     Controller

 

GENERAL SUMMARY:

Under general supervision, manages the accounts payable function within the organization and provides administrative support to the department.  Primary liaison for affiliate/partner transactions and reconciliations, and manages accounting, facilities and legal document archives.

 

ESSENTIAL DUTIES AND TASKS:

1)      Audit, record and pay vendor invoices, credit cards and expense reports.

2)      Maintain payables information

3)      Process 1099 forms

4)      Maintain W-9 certificates

5)      Provide A/P technical support to staff

6)      Prepare month-end close entries and reporting

7)      Maintain reconciliation and reporting for affiliates and partner organizations

8)      Provides back up for Accounts Receivable processing

9)      Perform administrative duties including scheduling, taking meeting minutes and preparing packets.

10) Perform other duties as assigned

 

WORKING CONDITIONS:

This work is performed in a moderately noisy office environment, which can include stressful situations.

 

EFFORT:

Sitting for long periods of time at a desk.  Constantly looking at a computer screen.  Movements frequently and regularly using the wrists, hands, and/or fingers.  Must be able to see, hear, and speak

 

MACHINES, TOOLS, EQUIPMENT:

Computer, printer/copier/scanner/fax, calculator, telephone, typewriter, shredder

 

MINIMUM QUALIFICATIONS:

Experience with MS Dynamics GP (Great Plains) is preferred.

 

Associates degree with background in accounting or other financial experience,  Accounting degree preferred.   A combination of education and experience may be substituted when proficiency is demonstrated.

 

Must be able to pass any required drug test and maintain the confidentiality of any information s/he encounters.

 

Reasonable accommodations may be made to those who are able to perform the essential duties of the job.

 

 

SPECIALIZED SKILLS AND KNOWLEDGE:

The incumbent must have computer skills.  Experience with the following types of software and/or Windows based applications is preferred: word processing, databases, spreadsheets, and e-mail.

 

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