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Marketing and Communications Coordinator

Organization: Bowling Green Area Chamber
Application Deadline:
Posted: 9/18/2017


Position Description

Position Title:                          Marketing & Communications Coordinator


Department:                             Administration


Classification:                          Full-Time


Job Grade:                               Grade 2


Status:                                     Exempt (Salary)


Supervisor:                              Director, Communications and Public Policy


Location:                                  Chamber Headquarters





Position Reports To:               VP, Communications and Public Policy


Position Supervises:               N/A




Position Purpose


Under minimal supervision, primarily responsible for all aspects of the Chamber’s annual magazine.  Additionally assists economic development and partnership team members on projects to include: messaging, marketing materials and related events.





Essential Functions and Basic Duties:           


  • Responsible for all aspects of the Chamber’s annual magazine to include:  design, layout, copy production, copy editing and ad sales.
  • Assist with development of marketing packages for special events, prospect visits, community tours, etc to ensure event standards and brand application.
  • Assist with Economic Development related press releases, announcements, prospect visit & ground breaking event planning within a framework of continual improvement.
  • Organize and implement the bundle analysis concept, including new sales opportunities to generate additional revenue that also serve our partners’ advertising and promotional needs.
  • Design and update partnership recruitment packets, case studies, testimonies and various marketing materials at 5-star Chamber quality.
  • Monitor websites weekly and communicate with team members so that it is always current and propose improvements to implement
  • Implement a social media plan with specific expectations to track, evaluate such as a directly targeted effort to promote and retain at-risk partners.
  • Assist the team in prep and design Chamber of the Year submissions (functioning as the admin lead for the effort starting early)
  • Monthly newsletter prep, achieving the purpose of the newsletter’s function and a valuable resource to our partners, with a design and feel of a 21st century publication.
  • Compile and design the Chamber’s annual report (with the assistance of the Director of Communications and Public Policy)
  • Assist in the development of ad hoc marketing pieces including slicks, email templates, and power point presentations.
  • Responsible for month web analytics reports, routing and tracking toward goals
  • Serve as committee representative as required.
  • Perform work as assigned and within deadlines.






Training and Experience:


·         Bachelor’s degree required. Plus three (3) to five (5) years experience preferred.


Special Requirement(s):


·         Possession of a valid driver’s license.

·         Ability to be bonded.

·         Possess a Passport or ability to quickly obtain a Passport.


Special Knowledge, Skills and Abilities:         


·         Excellent organizational and administrative skills to manage multiple projects.

·         Excellent communication skills.

·         Ability to work with and meet deadlines.

·         Ability to maintain the confidentiality of any information encountered.

·         Requires strong math and analytical skills.

·         Ability to make judgments serving the organization’s best interest.

·         Ability to establish and maintain effective working relationships with employees, directors and clients. 

·         Ability to operate a variety of office equipment, including but not limited to, computer, printer, calculator, photocopy machine, fax machine, telephone, and vehicle.

·         Experience with various software and/or Windows based applications including but not limited to, word processing, internet usage, and email applications.

·         Ability to use a computer for spreadsheet, data, presentation and word processing functions. 

·         Ability to embrace change and respond to daily situations that arise.

·         Ability to handle multiple tasks required of a small office environment.

·         Possesses and utilizes the following traits:  initiative, resourcefulness, thoroughness, accuracy, tact, firmness, sound judgment, and integrity.  




Physical Activities and Requirements of the Position:           


Finger Dexterity:  Using fingers to make small movements such as typing, picking up small objects, or pinching fingers together.


Talking:  Must frequently convey detailed or important information, instructions, or ideas accurately, easily audible, and quickly.


Average hearing:  Able to hear average or normal conversations and receive ordinary information.


Repetitive Motions:  Movements frequently and regularly require using the wrists, hand, and/or fingers.


Average Visual Abilities:  Average, ordinary, visual acuity necessary to prepare or inspect documents or products, or operate machinery.


Physical Strength:  Combination of sitting, standing and moving around the office and the community at large.  Ability to move objects weighing up to 50 lbs.




Working Conditions:    Work performed in an office environment which can be moderately noisy.  Many days involve sitting for long periods of time at a desk or workstation.  Regular and prolonged work looking at a computer screen.  Frequent travel within local area and occasional national and international travel possible.  Work can be stressful and pressured by deadlines.  Work week may exceed 40 hours.





Mental Activities and Requirements of the Position:  


Reasoning Ability:  Ability to apply common sense understanding to carry out detailed instructions and to deal with problem involving variables.


Mathematics Ability:  Ability to perform basic math skills including adding, subtracting, multiplying and dividing two digit numbers; to perform complex mathematical calculations; to perform the four basic arithmetic operations with money; to perform operations involving allocations.


Language Ability:        Ability of average to above-average vocabulary and to read at an average rate; define unfamiliar words in dictionaries and other references and resources for meaning, spelling, and pronunciation.  Ability to write complex sentences, using proper punctuation, and use of adjective and adverbs.  Ability to communicate in complex sentences; using normal word order with present and past tenses; using a good vocabulary.





Intent and Function of the Job Description


Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.  They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions.  Job descriptions are an integral part of any effective compensation system.


All descriptions contain only essential functions. Basic duties have been included.  Peripheral tasks, only incidentally related to the position, have been excluded.  Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the job.  In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive.  Additional functions and requirements may be assigned by supervisors as deemed appropriate.


In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals.  However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the employer.


This job description is not intended as and does not create an employment contract.  The employer maintains its status as an at-will employer.  Employees can be terminated at any time for any reason not prohibited by law.


The Bowling Green Area Chamber reserves the right to revise this Position Description as it deems necessary.






Employee signature                                                                               Date                            


Supervisor signature                                                                              Date                             

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